Reference Number: EWC 10/2025
Location: Corporate Centre Campus
Closing Date: 31 July 2025 at 16:00
Salary Range: R397,116 – R467,179 per annum (Salary Level 8) – includes benefits

Minimum Requirements:

• A Senior Certificate (Matric/Grade 12);
• A nationally recognized National Diploma (NQF Level 6) in Public Administration, Business Management, Office Management, or an equivalent qualification;
• At least 2–3 years of relevant experience in a Public Administration environment;
• A valid driver’s license.

Knowledge and Competencies:

• Solid understanding of Public Administration frameworks;
• Familiarity with key legislation, policies, and administrative procedures;
• Basic financial administration knowledge is advantageous.

Key Responsibilities:

Administrative Support & Coordination:

• Draft correspondence, submissions, and internal memorandums;
• Collect and compile monthly reports from departments;
• Prepare supporting documents for internal and external meetings;
• Facilitate coordination of inputs for institutional reports (monthly, quarterly, annual) and cash flow summaries;
• Support the development and maintenance of effective records and document management systems in the Principal’s office.

Governance and Secretariat Duties:

• Provide secretarial assistance to the College Council, its subcommittees, Academic Board, Senior Management, and stakeholders;
• Organize logistics for meetings and travel arrangements;
• Process travel and meeting claims;
• Schedule meetings and coordinate related proceedings;
• Draft agendas, minutes, and maintain records for governance structures;
• Distribute meeting documents and maintain a resolutions register;
• Follow up with relevant officials to ensure timely execution of resolutions;
• Secure storage of approved, signed minutes.

Strategic and Operational Planning:

• Assist in preparing speeches, presentations, and reports for the Principal and Council structures;
• Contribute to strategic management, monitoring, and evaluation activities;
• Support institutional strategic and operational planning efforts;
• Aid in the development and rollout of service delivery improvement initiatives;
• Participate in performance reporting and institutional effectiveness assessments.

Application Instructions:

To apply, please submit:

1. A newly completed Z83 Application Form (effective from 01 January 2021) — forms using the outdated version will be disqualified. Forms can be obtained at any Public Service Department or online via the “Apply Now” link.
2. A comprehensive CV with at least three contactable references, including their email addresses.
3. Separate applications for each vacancy, clearly stating the reference number and position title.

Note: Shortlisted candidates will undergo a vetting process, including citizenship verification, criminal record check, qualifications verification (including DHET and SAQA for foreign credentials), and a credit check. You will need to provide original certified copies (not older than 6 months) of the following documents:

• All qualifications;
• Matric certificate;
• Identity document;
• Valid driver’s license.

Applications must be hand-delivered to:
Ekurhuleni West TVET College
Corporate Centre
Corner of Flag and Rose Innes Streets
Germiston
Ensure the envelope is clearly marked with the position title and reference number.

Important Notices:

• Late or incomplete applications will not be accepted.
• If you do not hear from us within 60 days after the closing date, please consider your application unsuccessful.
• The College reserves the right to cancel or withdraw this vacancy at any stage.

Enquiries:
Mr. TR Mandiwana – Human Resource Manager
Tel: (011) 323 1600

Apply now